Troubles In Taking care of Authorities Guides Around Academic Libraries Inside Montana Leone


In Sierra Leone the conditions ‘official publications’, formal documents’, and ‘public documents’ are synonymous with government publications. Authorities publications, merely set, are documents produced by authorities and neighborhood and quasi-federal government bodies describing and integrating views and polices. They represent the historic and present growth authorities of govt and provide knowledge on a broad variety of topics to contain Political Science, Economics, Finance, Figures, Labor, Business, Heritage, Intercontinental Relations, Agriculture, Geology and Meteorology. Katz (1997) classed these publications into: (1) records of government administration (2).study documents for experts which includes a substantial amount of stats and data of worth to science and organization (3).well-liked resources of details. Their bodily form currently being possibly a e-book, pamphlet, journal, report monograph or digital, specially CD-ROM (p.387).

Bibliographic manage in a lot of areas of the globe is seemingly unsatisfactory owing largely to deficiency of consciousness of the importance of bibliographic instruments in analysis in federal government publications. The United States of America, for case in point, was for a prolonged time a pioneer in this discipline. As considerably back again as 1895 the Printing Act of January twelve of that 12 months (28 statute, 601-624) not only recognized centralized printing and distribution of federal files but also instructed the Superintendent of Documents to provide acceptable equipment for bibliographic management of the documents released. Great Britain is an exceptional exception for as far back again as 1807 collections of parliamentary papers ended up printed. Nations around the world this sort of as Sweden, Italy, Netherlands, Germany and Japan started separating govt document bibliographies primarily in the 1920s and thirties (Palic,1975). Nonetheless a excellent require for the use of government publications was felt following Globe War eleven (1939-1945), when there was an enhanced curiosity in the authoritative info contained in this kind of publications as posited by child’s (1942) in his introductory notes that ‘more and more the relevance of government documentation is becoming identified regardless of the refractory nature of some of these materials’

In parallel the emphasis produced on the usefulness of authorities publications in Sierra Leone is related with the advancement of printing which can be traced as considerably back as the founding of the Colony of Sierra Leone in 1787. Though the sector didn’t survive the French attack of 1794 the basis stone of what later on became recognized as the Authorities Printing Office was laid in 1925 when it was charged with the creation of small notices for formal use. At the moment the Section prints all federal government publications and materials stationery and business office products of government departments. It also undertakes a fair quantity of business printing as cash flow making measures.

Federal government publications normally have the benefit of becoming among the best in their subject matter fields frequently not easily obtainable to other people (Smith, 1993). In lieu of the extent and complexity of authorities pursuits there is a want for the prevalent dissemination of info about these actions and for well-known integration of govt coverage. No surprise why govt publications have specific benefit to academic library collections and their authority is long lasting. In tutorial libraries in Sierra Leone these publications are set apart into a specific collection manned by a curator as at Fourah Bay College Library. Some are stored in vertical files other folks are placed in pamphlet bins, even though people like maps and surveys are provided specialized storage. These publications are acquired primarily by acquire, deposit, donation, trade and photocopying. The Authorities Printing Section is accountable for their publication


The enlargement of government in Sierra Leone’s put up-war reconstruction era at local, countrywide and worldwide stages has resulted in increasing her influence on the life of the citizenry. Concurrently with this enlargement is the proliferation of formal and semi formal organizations, commissions and bureaus which continue to publish performs such as directories, regulations, reports, bills, Acts and specialized literature which several a scientists, educators, community provider functionaries, welfare recipients and the unemployed can not do with out reference to this sort of publications. Given that librarians serve as interface between end users and government they have for prolonged acknowledged the problems which this sort of a myriad of assortment can pose and have been producing tremendous strides to deal with the concern. The essence here is to give systematic controls to stay away from the disappearance, into oblivion, of important formal publications.

In Sierra Leone federal government publications slide inside of three standard courses: Govt, Legislative ands Judicial. The Government publications contain those issued by the Workplaces of the President and the Vice President, and a variety of impartial workplaces and institutions these kinds of as National Commission for Social Motion (NaCSA), Nationwide Profits Authority (NRA), Anti Corruption Commission (ACC), National Commission for Privatization (NCP) and the Place of work of the Ombudsman. Also incorporated are authorities ministries this sort of as the Ministries of defense Training, Youth and Athletics International Affairs and Worldwide Co-procedure Tourism and Cultural Affairs Neighborhood Authorities and Community Growth Agriculture, Forestry and Meals Stability Trade and Market Inner Affairs labor and Industrial Relations and Improvement and Economic Preparing.

The Ministry of Trade and Market, for instance, is responsible for the two interior and global trade and the promotion of exports. It has powers in excess of customs and excise, tariffs, insurance, patents, emblems, standards, weights and measures. The Ministry of Overseas Affairs and International Cooperation is accountable for Sierra Leone’s partnership with international and Commonwealth international locations while the Ministry of Agriculture, Forestry and Meals Protection is accountable for administrating federal government coverage on agriculture, horticulture and foods security. This Ministry gives useful guidance to farmers, professional producers of horticultural crops and research.The Ministry of Internal Affairs deals with the routine maintenance of regulation and purchase, the Law enforcement and Fireplace Forces, administration of the prisons and the remedy of offenders. Other miscellaneous issues dealt with by this ministry consist of explosives, firearms, dangerous medication, prisons, retailers, general public protection, enjoyment, cremation, bylaws and good rule and official company. The aforementioned functions and equivalent ones carried out by other ministries require the generation and servicing of publications. There is also documentation of press briefings offered by the assorted heads of ministries and newsletters, which are channels for respective ministries there-by creating them much more community-relations aware.

Legislative publications include the information and debates of Parliament and the reviews of hearings of the diverse Parliamentary Committees. Incorporated listed here also are multiple plan statements in reply to parliamentary concerns. The Hansard is yet another prosperous supply for general public issues as it gives formal info and sights about parliamentary debates.

Publications from the Judiciary department of government consist largely of reports of federal government choices by the Justice of the peace, Appeals and Supreme Courts. Identified in this arm of federal government are legislation guides, ‘annual registers’, point out trials and rulings, the constitution, intercontinental treaties, protocols, peace accords, Acts, payments and digests of local newspapers. These publications provide the judiciary with pertinent information on multifarious lawful matters. Such details is required to be factual and politically impartial.

The Town and District Councils, being quasi-federal government establishments, provide files categorized as federal government publications. These consist of constructing codes, instructional improvement, health and sanitation, restrictions on waste disposal, use of firearms and fireplace devices. Also there are government departments which offer statistical information on a large assortment of financial, industrial and social demographic data. Of central relevance are Figures Sierra Leone (previously Central Figures Office-CSO), accountable for countrywide populace census and house surveys the Place of work of Births and Deaths which registers and creates once-a-year data of births and fatalities in the region the Workplace of the Registrar Common responsible for statutory registration of marriages, patents and emblems the Chamber of Commerce which specializes on enterprise info. These offices provide collectively important economic and social figures supplied by govt departments. Other critical federal government departments are the Meteorological Workplace, which proceeds to give pertinent weather info, and the Nationwide Archives, which serves as repository of all non-recent federal government publications inclusive of nationwide newspapers. The afore-pointed out government publications vary in size and duration. Prepared by specialists in the matter, federal government publications are not only authoritative but also timely published and deal with subject areas of recent curiosity. Their purpose, in accordance to Katz (1969), is to provide information and answer queries and not to provoke discussion or organizational cataloging and administration. They are useful principal reference sources.


Tutorial libraries in Sierra Leone are people in the constituent units that kind the country’s two universities, namely the University of Sierra Leone and the University of Njala. These libraries depict the bibliographic foundation of the nation’s research fascination. They participate actively in the distribution and exchange of book and non-e-book resources to sister institutions all above the country. Collectively these institutions provide college students, college, scholars and scientists that are engaged in operate in the sciences and humanities as well as the standard general public. These libraries have mixed assets of over 500,000 volumes, most of which are of exclusive scope and top quality. Provided in these substantial collections are govt publications such as treaties, Functions, statistical tables and compilations, conventions and documents of diplomatic relations, stories of authorities departments, committees, bureau and commissions, census schedules, proclamations and regulations. The routine maintenance, preservation and development of these publications are obligations shared by educational librarians as their libraries proceed to serve as countrywide resources.


Assorted reasons have been innovative for the inclusion of federal government publications in educational libraries in Sierra Leone. The functions of the country’s universities are teaching, service, investigation and interpretation and dissemination of investigation. Culture views authorities as a dependable and impartial source of authoritative info that need to be obtainable to its citizens through its many publications. Given that tutorial institutions offer with college students who in switch will be long term citizens these must be educated accordingly. Government’s stance ought to be known when there is community discussion on wellness, worldwide relations, education, agriculture, social safety and trade, to cite a few examples. Hence the need to have for the development of federal government publications in academic libraries as these kinds of supplies could converse for the federal government in assorted activities. Further educational libraries have the aims of preservation, conservation and support. And authorities publications type portion of society’s cultural heritage which want conservation and preservation not only for research functions but also for posterity as tangible major sources of information which academics can consistently refer to. Little question why as a evaluate of bibliographic management of these publications librarians keep on to give catalog’s, checklists, guides, indexes, accessions lists and picked basic bibliographies made up of considerable data on federal government publications.

1991-2001 was a period of time of doom in Sierra Leone as it marked the civil war. Fought as a outcome of poor governance, nepotism and huge corruption it led to the un-wanton destruction of lives and qualities. Crucial government buildings0 wrecked to reckless abandon integrated the National Treasury, Sierra Leone Law enforcement premises, law courts and the offices of the Freetown Metropolis Council all of which housed important documents consistently consulted by scientists, federal government functionaries and the community. Not withstanding the country is progressively recovering with the re-establishment of regional federal government, multi-get together democracy, enhanced human, females and child legal rights, the provision of a conducive ambiance to investment decision, and a new technique of schooling (six-three-3-four), to cite but a couple of developments, the successful procedure of which requires continual use of govt publications.

The broad applications in educational institutions consist of several locations of lifestyle with the educating of historical and geographic concepts scientific studies are undertaken for improved wellness and food security worldwide relations and inter-religious understanding are fostered. Also contemporary local community existence and the philosophy of democracy, peace and conflict resolution, very good governance, human legal rights and other ideologies are taught in buy that clever decisions could be drawn. These created educational packages carry enrichment and details to pupils in these kinds of fields as economics, federal government, well being and sanitation, agriculture, intercontinental relations, human rights and diplomacy. In assist of these varied disciplines educational libraries supply huge collections to incorporate local supplies some of which are in the type of govt publications whereby students, college and researches could share their activities and pursuits and create satisfactory personalized adjustment with regard varied authorities functionaries in culture. By so doing are provided the opportunity to expand in social usefulness and create their intellectual pursuits and capabilities in buy to grow to be dependable customers of culture. This in change could support encourage nationalism. In lieu of these variables tutorial libraries endeavor to offer liberal collections to consist of publications, serial publications, audio-visuals and government publications.


Federal government publications are among the most helpful components in tutorial libraries in Sierra Leone. Aside from the community library, the countrywide archives and parliament library which provide as repositories for this kind of publications tutorial libraries continue to build these publications in their enormous selection. Nonetheless this kind of moves are not bereft of issues. These selection from poor formats by way of absence of trade bibliographies to unsatisfactory strategies of distribution. The fundamental dilemma to all these libraries is the volume of publications acquired, significantly of which is nothing at all but uncooked data and figures used to help arguments or gathered more for the sake of gathering fairly than for any particular causes. Since these libraries have restricted area to house their many collections the ongoing acquisition of government publications poses problems to personnel.

Tutorial libraries obtain government publications largely by donations even though a couple of are acquired by acquire, exchange and photocopy. Once these components are acquired they are predicted to be processed and structured for use in the library. Sadly there has been no mounted sample in classifying and arranging these materials in these libraries. Their business is possibly by authorities ministry/department, topic or format which is frequently complicated to customers. At Fourah Bay Higher education library, for case in point, these publications are positioned separately from the standard collection which often constrains end users in possessing to leave their reading through region to check with these resources with minimal sitting down lodging. Libraries at Njala College School, Institute of Community Administration and Administration (IPAM) and the Higher education of Drugs and Allied Well being Sciences (COMHAS), which are relatively tiny in measurement combine the publications in their standard assortment therefore posing retrieval troubles to users.

Maintaining monitor of govt publications is an additional issue as there are no trade bibliographies printed out to support trace them. Rarely are these publications described in the countrywide bibliography, Sierra Leone Publications, prepared by the general public/nationwide library. Besides the Government Printing Department accountable for the manufacturing of government publications does not have any thorough lists of its publications. Most occasions these publications are possibly returned right away to the respective ministries/departments proudly owning them upon completion or sent to the Govt Bookshop for sale or sold by the Government Printing Division on completion, as a result producing it tough to find retrospective publications. Even worse still both the Government Printing Department and the Federal government Bookshop are not fascinated in publicizing these publications and as these kinds of numerous customers which includes educational librarians are not conscious of the availability of pertinent govt publications for acquisition as a result causing lapses in the growth of these materials in tutorial libraries. In parallel one particular would expect tutorial libraries to compile extensive lists of these kinds of publications but this has not been the case thanks to the constrained amount of personnel manning this collection and the quantum of operate they have to execute specifically in the course of peak periods when libraries are greatly employed which is time consuming.

There are also problems of collection development. Tutorial libraries are underneath-funded and for that reason librarians prioritize their assortment improvement wants. Acquiring authorities publications has not been a precedence for tutorial librarians as they usually look ahead to the Government Printing Section for donations which are frequently not forthcoming. Hence numerous appropriate govt publications are not discovered in academic library collections. What is much more this minimal selection is grossly misused and abused by users (especially undergraduate pupil users) in their academic pursuits. Thus most of these publications have dingy handles other folks have a couple of internet pages either written on or pilfered even though some are intentionally mis-shelved to deprive colleagues of using them.


The incorporation of govt publications in the mainstream of educational library services must be regarded a priority by university authorities and tutorial librarians in providing access to authorities-produced info in Sierra Leone. Symbolizing a significant and integral element of the nationwide assets government publications are significant resources of info in nearly each subject of endeavor and are essential to educated community-decision producing. Tutorial librarians ought to for that reason assessment their collection development strategies and processing and business approaches of these resources if they are to be persistently used by their numerous clientele. Especial thought must be offered to elevated funding, source sharing, compilation of lists and sufficient staffing, sitting lodging and storage area if they are to keep expectations in serving their several clientele.

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